this post was submitted on 04 Mar 2025
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GenZedong
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If you've read my other comments in this thread I talk a lot about the design thinking method which is the 5 steps. In your case everything will hinge on the first step imo, Understanding. What sort of feedback can you get from prospective meeting-goers? It would definitely pay to get their opinions on what they're looking for, what they like, etc. Create a persona of your average and/or ideal member. Everything you can know for sure that you don't have to guess will be helpful later. You're correct that not having enough time is usually not the problem, because you can't really find a solution to not having enough time. You can't switch around their classes for them and invent a new hour in the day.
If other people in the club are interested in helping out with that project, become the facilitator and hold, mostly for the identification or ideating steps, group sessions to brainstorm or think about solutions. Collective thinking is really cool, it makes ideas appear that you'd never have by yourself. There's other tools you can use at different steps, there's probably online blogs that list them lol. Otherwise one day I might have to make that whole list myself. AI is actually really knowledgeable about these tools if you explain your problem and ask it for a list.
Also once you prototype something (in your case it will probably be a meeting with the new guidelines you'll have ideated), don't hesitate to pass around some paper after the meetups and ask for members opinions on what they liked and what they didn't like. Then improve one meeting at a time. It's built over time.